INSTRUCTIONS: ALABAMA LOCAL GOVERNMENT RECORDS DESTRUCTION NOTICE

Alabama local government agencies use the form discussed in this article to notify the Alabama Department of Archives and History Government Records Division of their intention to destroy records. This document can be obtained from the website maintained by the Alabama Department of Archives and History.

Alabama Local Government Records Destruction Notice Step 1: Enter the date in the first blank box.

Alabama Local Government Records Destruction Notice Step 2: Enter the local government county or municipality in the second blank box.

Alabama Local Government Records Destruction Notice Step 3: Enter the local government department name in the third blank box.

Alabama Local Government Records Destruction Notice Step 4: Enter the local government program unit in the fourth blank box.

Alabama Local Government Records Destruction Notice Step 5: Indicate with a check mark whether destruction will take place through shredding, landfill disposal, burning, recycling or other. If the latter, specify.

Alabama Local Government Records Destruction Notice Step 6: Check the box where indicated if microfilming the records to be destroyed.

Alabama Local Government Records Destruction Notice Step 7: Enter the date of destruction in the next blank box.

Alabama Local Government Records Destruction Notice Step 8: Enter the cubic feet of documents to be destroyed in the next blank box.

Alabama Local Government Records Destruction Notice Step 9: Enter the signature and title of the authorizing official in the next blank box.

Alabama Local Government Records Destruction Notice Step 10: Enter the name and telephone number of the person completing this form in the next blank box.

Alabama Local Government Records Destruction Notice Step 11: The table provided below is for documentation of the records to be destroyed. In the first column, enter the RDA record number.

Alabama Local Government Records Destruction Notice Step 12: In the second column, enter the number of boxes, reels or books.

Alabama Local Government Records Destruction Notice Step 13: Enter the records title in the third column.

Alabama Local Government Records Destruction Notice Step 14: Enter the date span of the records in the fourth column.

Alabama Local Government Records Destruction Notice Step 15: Enter the date the latest records listed were audited in the fifth column.

Alabama Local Government Records Destruction Notice Step 16: Mail the form to the address given at the top of the page.